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"GAP" stands for "Group Administrator pages", a key tool in DNA project
administration which FTDNA provides for every project and to every project
admin and co-admin.
Project administrators and co-administrators will (or should) find
themselves logging into their GAP frequently. Many admin tasks can be
accomplished best or only through the GAP.
This page discusses features and use of the GAP, many of whose features
are available only to admins nad co-admins. Some of these features we are
still exploring and will add descriptions as we discover them.
The GAP is a secured website; access is granted only with the
correct username and password for the username. This username is NOT the name
for a personal "My FTDNA" account; it is separate.
To log in:
- Go to https://famitlytreedna.com/login.aspx.
This is the same URL as for individual accounts; the differences come in the
next two steps.
- Enter your username as project admin or co-admin, not your FTDNA kit
- Enter your private password for this username.
- Click the "Sign In" button.
Once logged in, you will have access to all GAP features.
Be sure to close each GAP session by logging out. Mouse over your name in
the upper right corner and click the "Sign out" link. Failure to log out
ties up the FTDNA servers (until they kick you off for inactivity) and may result in unwanted results for
your next GAP session.
GAP Sections and Features Overview
GAP features are organized into blocks of related tasks. The main headings are found
on am menu bar near the top of each GAP page. The headings include
- Home -- This page has notices intended for project administrators and is diveded into two sections:
- The left section is for notices to admins.
- The right section is for technical information about GAP website
- Member Reports -- see below.
- Genetic Reports -- see below.
- Project Administration -- see below.
- My Account -- see below.
- Resources -- see below.
- Feedback -- accesses the FTDNA online contact form. Use it for reporting
bugs and glitches, as well as other systematic problems..
Gap data is presented as lists, tables, graphs, maps, etc. FTDNA presents the data for each page
in a format suited to the need.
Many lists are in the form of tables which can be sorted by column.
Click on the column heading to sort; click again to reverse the sort order.
By clicking on a member's kit number, an admin can "impersonate" a member.
This is useful for viewing a member's information in order to help him or
her. It should not be used to change any of the member's information and --
for some fields -- admins are prevented from making changes.
If you are an admin or co-admin for multiple projects, the one for which you're
logged into will show in a box below you name. To change to another project, mouse over the box and select the desired project from the drop-down list.
A big section with many features, the most important of which are
- Country of Origin Charts -- a bar chart of members' stated country
of ancestral origin. The data is not necessarily accurate.
- Maternal Ancestry -- lists members' entries for maternal MDKA (EKA)
- Member Distribution Map -- World map with various views of where members
live. One may select "All" or by subgroup ("genetic family")
- Member Information -- This is the page I use most often
and download monthly. Columns
are kit #, name, e-mail address, note, kit returned/mailed, release signed
and icons for either editing the note or dropping from membership.
- Member Notes -- This is a stripped-down version ot Member Information
above. We make extensive use of the note feature to briefly summarize
salient facts about each member.
- Order Summary -- a list of members and which tests they've ordered
- Paternal Ancestry -- lists members' entries for paternal MDKA (EKA)
- Pending Lab Results -- a lit of kits which have been sent to te lab but
results are not yet returned
- Pending Shipment To Lab -- a list of kits which have been received but
not sent to the lab for processing (It is usually a short list; kits are
sent from the receiving office to the lab every Wednesday.) Orders with
outstanding payments due are not sent to the lab.
- Project Joins -- a graph of membership size and new monthly joins
- Project Statistics -- This is a page of statistics about the
project. It is a valuable snapshot of project status and -- downloaded
periodically for comparing one time against others -- indicates trends.
- Received Lab Results -- a list of results, in reverse chronological
order, of results reported out by the lab.
- Unreceived Kits -- a list of kits which have been ordered and mailed to
the customer but not returned to FTDNA.
We have made this report a key aspect of project administration. It
records our findings for each member and our actions. Some of the codes we
use in the Note section:
- " *" -- Action needed; two spaces and an asterisk sort these
records to the top.
- " * check" -- Results pending, target date for evaluation.
- "z-" -- Member does not have yDNA results, can not be
assigned to a paternal Taylor genetic family.
- "New" -- Date of member's joining the project; it may be later than
the test date.
- "Res=" -- Members' state or country or residence.
- "Grp" -- Member is assigned to a paternal Taylor genetic family;
it will be followed by the genetic family name.
- "in-proj=" -- Number of intra-project yDNA (STR) matches &
resolution level the member had at the time of evaluation. (This number
is subject to later change.)
- The standard resolution level is 37 markers; lower
resolution is mentioned if (A) the member has not tested to this
level or (B) no matches are found at 37.
- "x-proj=" -- Number of extra-project matches the member had at the
time of evaluation (subject to later change).
- "NTP" -- Non-Taylor paternity; yDNA indicates that the member's
patriline is of another surname.
- FF Illumina OmniExpress Matrix -- a tool for comparing
autosomal (Family Finder) results
- FF Illumina OmniExpress Results -- another tool for comparing autosomal
results. It works similarly to Y-DNA genetic distance below.
- Haplogroup Charts -- pie charts & associated tables of yDNA & mtDNA
- mtDNA Results Classic -- table of mtDNA results by subgroup, with
mutations from the reference sequence.
- mtDNA Results -- similar to above but without demarcation between
- Y-DNA Genetic Distance -- This report allows admins to see the
genetic distance between one project member and other members. Recently, a
cap was put on to limit the amount of genetic distance displayed.
- First select the resolution level. We recommend resolutions only
of 37 or more markers.
- Next, select the member to compare others against.
- Y-DNA TiP -- This report allows on to calculate TMRCA
probabilities between any pair of project members.
- First select the resolution level. We recommend resolutions only
of 37 or more markers.
- Next, select -- from an alphabetical drop-down list -- the first
member of the pair.
- Then, select the second member from a similar list.
- Y-DNA Results Classic -- This is nearly the same as the displayed
results on the FTDNA public pages. However, it contains two items not on the
public pages: (1) Members' full names and (2) Whether haplogroup is
predicted (1 = predicted, 0 = confirmed by SNP). This page is downloaded
monthly for reference and certain statistical claculations.
- Y-DNA Results Colorized -- This is the same as the above but with some
added statistics for each marker in each "subgroup": (A) Minimum STR value
for the group, (B) Maximum STR value for the group and (C) Modal -- i.e.,
most frequent -- value for the group.
- Y-DNA Results -- a list of ySTR results, sorted by subgroup.
- Y-DNA SNP -- a table of members' ySNP test results, in order of
- Y-DNA Unique Haplotypes -- This is a table of the unique haplotypes (ySTR
marker values) in the project, with the number who share that exact
haplotype; only in the instance of exact matches will there be more than one
in the "Members" cloumn. It is by resolution level; there are fewer unique haplotypes --
shared by more individuals -- for 12 markers, more haplotypes shared by
fewer for 37, etc.
- Activity Log -- This is an automatic log of GAP activity. It can be
sued to see when subrgous were created or eidted, etc.
- Bulk Email -- This features allows sending message to all (or some)
members without using a spearate e-mail client. Prior to being sent by the
FTDNA server (with your e-mail address as sender) messages are reviewed by
FTDNA and either approved & sent out or rejected. If rejected, it's usual
for FTDNA staff to identify the problem and suggest solutions.
- Download Files -- While files can be downloaded from specific pages,
this features collects the options in one place.
- General Fund -- a transaction log for the project general fund.
- General Fund Charts -- bar chart of general find balance over time
- Join Authorization -- Permits restricting membership to those receiving
approval by project admins. The prospective member requests authorization to
join, which is review by admins and approved or rejected. We're not using
- Member Subgrouping -- This is where project
members are assigned to yDNA "genetic
families" or, for mtDNA, haplogroups. Only those with ySTR (or mt) results are
assignable in the respective sections. See also below.
- New Member Order -- presumably, allows project to order tests for a new
member. (Haven'y used.)
- Price Comparison -- list retail and project prices for specific FTDNA
products; not all are listed.
- Project Administrators -- This is where the admin can add or removed
- Project Profile -- the place for a (very) brief description of the
project which will be shown when members search for a project.
- Public Results Display Settings -- Here is where aspects of results
displays can be modified.
- Public Website -- FTDNA provides a "cookie-cutter" website for
every project that chooses to st it up.
- Unpaid Products -- a list of orders which haven't been paid for. This
feature allows the project to pay out of its general fund.
- Welcome Email -- this feature is for an e-mail message sent to new
members on their joining the project.
"Subgrouping" (as FTDNA calls it) is simply sorting into relevant groups.
(For FTDNA, a "group" is an entire project.) It is among the most
important tasks of project administraiton. We have two kinds of groups:
- yDNA -- Members are assigned, first, by haplogroup and then into "genetic
families" or "waiting for matches".
- mtDNA -- Members are assigned by haplogroups. (Mitochondrial DNA isn't
amenable to "genetic families" within a genealogical time frame.)
This section of the GAP allows admins and co-admins to control their
separate project admin accounts (not their personal accounts).
- Add Projects -- You may act as admin or co-admin on more than one
- Change Password -- self-explanatory
- Contact Information -- self-explanator
- Kit Authorization -- this feautre permits accessing another's kit as
though it were your own. We haven't used it.
- My Settings -- this page is about two things (1) Notifications and (2)
Displays. Each is in a separate column and consts of check-boxes for each
item of choice.
- Guidelines -- presents the rules that each admin and co-admin must
agree to abide by.
- How to -- accesses a section of the FTDNA "Learning Center" intended for
- Interpretation -- ditto, but seems to interpret FTDNA policy
- Known Issues -- a list of open (unresolved) issues with the FTDNA
website and IT system
- Papers & Presentations -- Presentations at teh annual FTDNA conferences are
often published here, frequently as PoeerPoint slides.
- Quick Reference -- more Learning Center